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operations assistant

 Job Description

The mission of the 100 Club of Arizona is to provide financial assistance to families of first responders who are seriously injured or killed in the line of duty and provide resources to enhance their safety and welfare. We have proudly served the public safety community since 1968.

 

The Operations Assistant is a full-time position that works closely with the 100 Club team to ensure accurate data entry and financial record keeping, while assisting with general administrative tasks.  The salary range for this position is $25.00-$30.00 per hour and will be in-office.

 

Summary of essential job functions:

  • Ensure information and databases on membership, programs, campaigns, and beneficiaries are accurate and up to date.
  • Track and record financial transactions.
  • Process payroll deductions.
  • Receive and process incoming mail and deposits.
  • Maintain financial record filing system.
  • Prepare annual membership and donation contribution statements.
  • Provide support for audit processes.
  • Other duties as assigned.

 

Requirements:

  • 2-4+ years of prior experience in an accounting role.
  • Experience with QuickBooks, Blackbaud Raisers Edge, and Microsoft Office products (Word, Excel, Outlook, etc.). 
  • Training or experience with budgeting, financial statements, and accounting procedures.
  • Administrative skills and knowledge of general office policies and procedures.
  • High levels of sensitivity and confidentiality are required.
  • Excellent written and verbal communication skills.
  • Ability to multi-task.
  • Organized and detail oriented.
  • Team player who works well in a small team environment.
  • Advanced time management skills.
  • Knowledge of, and previous experience with, public safety, a bonus.

 

To apply you must submit your resume, along with a cover letter detailing your interest in this position, to [email protected].  Thank you.

Philanthropy Director

The Philanthropy Director leads all fundraising initiatives and donor engagement efforts, developing and implementing strategies to secure financial support from individuals, corporations, and foundations. This role is dedicated to building and maintaining long-term donor relationships while spearheading impactful fundraising campaigns. This position also collaborates closely with the CEO, Community Relations Director, and Program Director, and oversees a team that includes the Media and Event Manager and a Grant Writer. The Philanthropy Director reports directly to the CEO.

 

AREAS OF RESPONSIBILITY

 

Fundraising and Development

  • Develop and implement fundraising strategies to meet the financial goals of the 100 Club of Arizona
  • Identify, cultivate, and strengthen relationships with existing and prospective donors through strategic engagement, stewardship, and recognition
  • Represent the organization at meetings and networking events to explore new fundraising opportunities
  • Draft, review, and refine fundraising materials, including proposals, applications, pitches, reports, and related communications
  • Establish measurable key performance indicators to achieve goals and objectives on an annual basis
  • Remain informed on emerging fundraising trends and opportunities to enhance the organization’s success

 

Relations and Advocacy

  • Build and maintain strong relationships with donors, board members, corporations, and other stakeholders
  • Collaborate with the CEO and Program Director to understand their needs and develop effective fundraising strategies 
  • Represent the organization at events and in the community 

 

Operational Management

  • Design a team structure aligned with goals, objectives, and priorities
  • Manage all aspects of recruiting, hiring, developing, mentoring, and promoting, creating a positive and productive work environment
  • Direct, manage, and mentor the Media and Events Manager, and the Grant Writer to establish consistent approaches and methods for delivering impact results based on the established key performance indicators
  • Create job descriptions, facilitate onboarding training, create and update policies

 

Financial Management

  • Develop and manage annual budgets and forecasts
  • Monitor expenditures and track performance against budget quarterly and ad hoc
  • Work closely with the CEO to ensure alignment with strategy and goals

Organizational Leadership

  • Develop, cultivate, and maintain relationships across the organization and externally with donors, board members, individuals, corporations, and other stakeholders
  • Serve as a key member of the leadership team, closely collaborating with the CEO, Program Director and others to ensure strategic goals are aligned
  • Attend quarterly board meetings to deliver key performance results and other activities, including positive takeaways and areas for opportunities

 

QUALIFICATIONS

  • Five years of non-profit experience in developing fundraising strategies, grant writing, donor management, and at least three years developing and leading teams
  • Strong leadership, communication, interpersonal, and organizational skills
  • Experience and success in motivating, recruiting, developing, retaining, and mentoring high performance, mission-driven, and results-oriented teams
  • A bachelor’s or equivalent experience

 

Please apply for this position through Indeed:

https://www.indeed.com/viewjob?jk=698d0ecc399b40a9&from=shareddesktop_copy.

Please include a Cover Letter with your application and email one to [email protected].